Administrative Assistant

Frederick, Maryland
Frederick, MD
Depends on Experience  Hourly
Full Time
First Shift

Join our winning team!

Rapidly growing Golden Malted® is hiring an experienced Administrative Assistant for our Frederick, Maryland facility.  This is a non-exempt, full-time, position with medical, dental, life and 401k benefits.

We are the largest supplier of waffle mix in the United States for the best hotels, universities, restaurants and theme parks. Golden Malted® Waffles are also enjoyed throughout the world. Our waffles are distributed to several countries including Australia, Canada, England, Germany, Greece, New Zealand, South Africa and Sweden.

The Administrative Assistant provides general administrative support to one or more departments and will ensure that all administrative functions are processed and completed in a timely and efficient manner in a fast paced setting.

Additional responsibilities:

  • Answer the telephone with the utmost professionalism, urgency, screening, and prioritizing calls             
  • Mail and fax distribution
  • Prepare and maintain departmental reports as directed by Department Head                           
  • Schedule departmental meetings and taking minutes as required  
  • Assist in preparation of sales presentations
  • Book travel arrangements
  • Reconcile Travel and Expense forms and Corporate Card Statements as assigned     
  • Draft routine correspondence and memorandum                                                                 
  • Independently research a wide variety of information requests from the Department Head                    
  • Maintenance of spreadsheets for use in daily statistical analysis                  
  • Provide information by answering questions and requests from employees and management team
  • Contact customers to verify information as needed
  • Complete miscellaneous research, reports, emails, projects and tasks as requested

Required Experience/Education:

  • Associates Degree or working on Bachelor’s Degree
  • Two to three years of related experience is preferred 
  • Advanced Microsoft Excel
  • Word, Outlook, Power Point and Access

Required Skills:

  • Ability to handle confidential information responsibly and professionally in accordance with departmental policies
  • Excellent written and verbal communication skills
  • Ability to work autonomously, prioritize assignments, and follow up with colleagues to ensure the completion of assigned tasks
  • Ability to demonstrate a thorough understanding of administrative-related functions

Ability to pass a pre-employment drug screen and background check required.  

Golden Malted® is the world’s largest supplier of waffle mix and irons. We offer a complete suite of products with our waffle program including customer-friendly batter and syrup dispensers, syrups, fruit toppings, and a variety of waffle and pancake mixes. Our waffles are distributed in over 40 countries throughout the world. Golden Malted is on the cutting edge of technology having recently launched a proprietary sales force automation application and a new online portal designed for customers to easily manage their accounts and make purchases.  

Golden Malted® will continue to recruit the best talent and provide an environment in which our employees can succeed.